Mail merge is a way to send the same letter, memo, or other document, to many people at once, with their individual names and addresses included. It can also be used to produce labels or envelopes for many different people without having to type each one.
Instructions for use will vary with the name and version of the word processing program.
There are basically two parts to a successful mail merge:
1. The data (name address, etc.)
and 2. The document, whether it be a label, envelope, letter, or whatever.
The data can be within an external program, such as Access or Excel; or you can set it up within Word or other word processor program. Each piece of information, such as First Name, Last Name, etc., is contained in a 'field.' All of the fields for one person is called a record. All of the records are the database.
The document is embedded with the fields from the database that you want merged into the document. (Actually it is a field placeholder.) When merged with the data, your program will pull the data from the corresponding fields in the database and place them in your document.
For more specific how-to's, we would need to know the name and version of the word processor you are using for the mail merge.
Instructions for use will vary with the name and version of the word processing program.
There are basically two parts to a successful mail merge:
1. The data (name address, etc.)
and 2. The document, whether it be a label, envelope, letter, or whatever.
The data can be within an external program, such as Access or Excel; or you can set it up within Word or other word processor program. Each piece of information, such as First Name, Last Name, etc., is contained in a 'field.' All of the fields for one person is called a record. All of the records are the database.
The document is embedded with the fields from the database that you want merged into the document. (Actually it is a field placeholder.) When merged with the data, your program will pull the data from the corresponding fields in the database and place them in your document.
For more specific how-to's, we would need to know the name and version of the word processor you are using for the mail merge.
