- Security and organization
Keeping all data in one place can be an excellent way to organize all relevant information in a computer-based system. Without a database, files may become disorganized, and it may be hard to find information and compare facts from different files. By naming files precisely and storing them in a database, easy, organized and secure databases (these databases can be password-protected) offer many benefits to their users.
- Easy updates
Some databases feature a huge spreadsheet format, where users enter in data, such as dates, numbers, dollar amounts, and names every time they receive new information. In fact, these sorts of entry-based systems are very popular, and they are used every day by many corporations, small businesses, and other types of companies. One example of this type of system would be a database that stores direct mailing information for a business - this special database would contain names, addresses, and postal codes for everyone in a company's customer record. When promotions need to be sent out, the database can be used to organize mail outs and print labels.
As you can see, databases offer many practical benefits, and they have very few drawbacks for users. Often, popular software programs will feature convenient, built-in databases for organizing information.